Feature Deep-Dive
Export & Submission
Export government proposals to Word, PDF, and Excel. Build submission-ready packages with multi-volume export, compliance matrix Excel export, and proper formatting — no last-minute assembly.
Export formats for government proposals
Government solicitations often specify submission formats. Under FAR Part 15, evaluators expect structured, readable proposals with clear section numbering and compliance documentation. ProposalMatrix exports in the formats GovCon teams need.
Word (DOCX)
Editable proposal volumes with proper formatting. Standard format for most government submissions and internal editing.
Submission-ready PDF volumes. Locked format for final submission when required by the RFP.
Excel (compliance matrix)
Export the compliance matrix to Excel — the standard format government evaluators expect for L/M/C/J requirement tracking. Includes requirement text, section mappings, compliance status, and source references.
Formatting handled automatically
ProposalMatrix applies proper formatting so you don't scramble at the last minute. Headers, footers, page numbers, section numbering, and table of contents are handled in the export.
- Headers and footers per volume
- Page numbers (continuous or section-based)
- Section numbering (1.0, 1.1, 1.1.1, etc.)
- Table of contents generation
Multi-volume export for full proposals
Full proposals often require multiple volumes — technical, past performance, management, pricing. ProposalMatrix supports multi-volume export: each volume exports as a separate Word or PDF file, with consistent formatting across volumes.
Volume-by-volume or full package
Export individual volumes for review, or export the complete set in one operation. Each volume maintains its own headers, page numbering, and structure.
Submission package builder
Build a complete submission package: a ZIP file containing all volumes (Word and/or PDF), the compliance matrix (Excel), and any required attachments. Everything is assembled in the correct structure, with proper naming conventions. One click produces a submission-ready package that meets typical RFP requirements.
ZIP with all volumes + compliance matrix + attachments
No manual assembly. The submission package builder creates a single ZIP with everything in place — ready for upload to SAM.gov, eBuy, or agency portals.
Template-aware export
Export options adapt to your pursuit template. Full Proposal pursuits get multi-format, multi-volume export with the full submission package builder. Task Order pursuits typically export a single document. Quick Turn pursuits offer one-click export for simple responses.
- Full Proposal: multi-format, multi-volume, full package builder
- Task Order: single document export
- Quick Turn: one-click export, enable multi-volume if needed
Page limit warnings
When your RFP mandates page limits — common under FAR Part 15 for evaluation criteria sections — ProposalMatrix tracks your page count and warns you at 80% and 100% of the limit. Exceeding page limits can result in page trimming or non-compliance. Early warnings prevent last-minute surprises.
80% and 100% threshold alerts
Warnings at 80% and 100% of RFP-mandated page limits help you stay within compliance before submission. No more discovering you're over the limit at the last minute.
One-click export
For Quick Turn pursuits and simple responses, one-click export gets you a submission-ready document in seconds. Select the format (Word or PDF), and ProposalMatrix generates the file with proper formatting. No configuration required.
Export preserves structure and content
Whatever your submission format requires, ProposalMatrix helps you get there without manual assembly. Structure, content, and formatting are preserved from your workspace to the final export.
Export & submission FAQs
Common questions about proposal export and submission packages
Stop leaving compliance to chance. Start using ProposalMatrix.
Government proposals are won on compliance and lost on missed requirements. ProposalMatrix gives your team AI-powered compliance tracking, evidence-backed drafting, and structured Shipley review workflows to submit compliant, competitive proposals — every time.